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Home » About Our School » Policies » Administration of Medicines

Administration of Medicines

From time to time, parents request that the school should dispense medicines that need to be administered at regular intervals to children.

These requests fall into two categories:

  • Children who require emergency medication on a long-term basis because of the chronic nature of their illness (eg asthma, epilepsy). Some pupils have medical plans completed re antihistamines and epipens. Wherever practicable, the parent should be the one to administer the medicine, particularly in the case of younger children.
  • Children who are suffering from general ailments (eg cough, cold, throat infection).


Parents are responsible for the administration of medicine to their children and if a child needs a dose of medicine at lunchtime, the child should return home for this or the parent should come to school to administer the medicine.

No member of staff is obliged to accept responsibility for administering medicine to children. However, in extreme cases, the Headteacher will consider each individual case.


General Ailments

For general ailments, it is often possible for doses of medication to be given outside school hours. If a child needs antibiotics, the parent should ask their GP to prescribe two or three times a day (ie morning before school, teatime after school, bedtime). The school does not administer medicines for general ailments.

If it is unavoidable that a child has to take medicine in school for treatment for a long- term illness to be effective, then each individual case will be considered. Please note that members of staff are not required to dispense medicines as part of their contracts and any involvement would be purely on a voluntary basis.

Parents must complete and sign the Parental agreement for school to administer medicine form.

For the school to agree to assist in long term medication:

  • Parents must write to the school giving authorisation for medicines to be administered to their children. This needs to include instructions regarding the quantity and frequency of administration.
  • The medicines must be brought into school in a properly labelled original container which gives the name of the child who has been prescribed the medicine, the name of the medicine, the dosage, the time of administration.
  • Where possible the medicine should be self-administered under the supervision of an adult. Medicines will be kept in a secure place by staff in accordance with safety requirements. Where long-term needs for emergency medication exist, the school will require specific guidance on the nature of the likely emergency and how to cope with it while awaiting paramedical assistance.
  • Detailed written instructions should be sent to the school and the parent/guardian should liaise with the school administrator. If the emergency is likely to be of a serious nature, emergency contact numbers must be given where an adult is available at all times.


Please note that it is the parents’ responsibility to ensure that adequate supplies of medication are kept in school. The decision whether or not to allow the administration of medicine at school will be taken by the Headteacher, and should the responsibility be accepted, the following safeguards will apply:

  • A written indemnity must be obtained from the parent in favour of the member of staff involved in administering the medicine. Staff will only supervise the use of inhalers if an Asthma record card has been filled in.
  • The completed form should give clear instructions regarding dosage.
  • The medicine should be brought to school by the parent, not the child, and should be delivered personally to the School Office.
  • Medicines must be clearly labelled with the contents, owner’s name and dosage and must be kept in the First Aid Cupboard.
  • Pupils requiring medication on school trips (sickness pills) must give the medication to the lead teacher.
  • Inhalers will be kept in the classroom either in the child’s desk drawer or in a box which will be taken to PE or other out of class activities. The child should know where the inhaler is kept and MUST be supervised when using it.


Before responsibility is accepted for the administering of medicine at school, careful consideration will be given to any special circumstances which may exist in the case of an individual pupil. Examples of these special circumstances include:

  • Where the medicines or tablets are dangerous;
  • Where the timing and nature of administration are of vital importance;
  • Where serious consequences could result from a member of staff forgetting to administer a dose;
  • Where some technical or medical knowledge or expertise is required.



  • Only prescribed medicines will be administered in school. Pain killing tablets such as Calpol, Ibuprofen or Paracetamol should not be brought and will not be administered by staff.

Parents must complete and sign the Parental agreement for school to administer medicine form.

Administration of Medicines Policy (November 2013)